Supply and Inventory Clerk



Class Description

Job Title: Supply and Inventory Clerk Reports To: Director of Public Works FLSA Status: Exempt

General Description

The purpose of this job is to ensure that the City and the Department of Public Works staff have the proper supplies and resources to perform their jobs. Work involves requisitioning, receiving, issuing, and inventorying supplies and equipment. Reports to the Director of Public Works.

This job works under close supervision according to to set procedures.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Orders and maintains inventory for all DPW buildings and grounds supplies such as fleet repair parts, paint, personal protective equipment, coffee, cleaning supplies, paper products, etc.

Orders gasoline and diesel fuel; verifies quantities; maintains vehicle reports for mileage vs. fuel; provides gas cards for authorized users, and maintains records.

Orders and maintains inventory for City street and traffic control signsPrepares work orders as needed.

Maintains inventory levels; verifies the accuracy of deliveries.

Manages contracts for uniforms and removable roll-up mats for City buildings; inspects cleanliness and condition of uniforms; instructs employees on uniform process; reviews invoices for accuracy; assures employees return all assigned uniforms upon the termination of employment. Notifies supervisor of any charges for unreturned uniforms or equipment.

Arrange safety shoe mobile visits, safety shoe purchases, and expenses for all eligible DPW staff.

Ordersinventoriesand disperses power and hand tools, supplies, and vehicle parts for


Maintains correct and up-to-date data and information in the Fleet Management system, including preventive maintenance records on all vehicles.

Processes new and decommissioned vehicles, including MVA tags, decals, spare parts, etc.

Additional Duties:

Fills in for other staff when needed (office, fieldwork, etc.).

Develops budget recommendations for a variety of inventories as requested. Maintains and cleans stock rooms as necessary.

Performs related work as assigned.

Responsibilities, Requirements, and Impacts

Data Responsibility:

Data Responsibility refers to informationknowledgeand conceptions obtained by observationinvestigation, interpretation, visualization, and mental creationData are intangible and include numbers, wordssymbolsideas, conceptsand oral verbalizations.

Gathers, organizes, analyzes, examines, or evaluates data or information and may prescribe action based on these.

People Responsibility:

People include co-workersworkers in other areas or agenciesand the general public.

Gives information, guidance, or assistance which directly facilitates task accomplishment. Proactive communication is essential in this position.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses; handles supplies of high value or moderate amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calculates ratios, rates, and percentages.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads routine sentences, instructions, regulations, procedures, or work orders; writes sentences and completes forms and incident reports; speaks using proper grammar.

Communicate cooperatively and effectively with co-workers, supervisors, vendors, and the general public.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for guiding others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures, with occasional variations from the routine.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity required by the job and the presence of any unusual pressures present in the job.

Performs skilled work involving rules/systems with almost constant problem solving; requires regular attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderate - it affects those in the work unit.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs light to medium work that involves walking or standing most of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring

basis or considerable skill, adeptness and speed in the use of the finger, hands or limbs in tasks involving close tolerances or limits of accuracy.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves occasional exposure to toxic/caustic chemicals.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Requires some responsibility for the safety and health of others and for occasional enforcement of the laws and standards of public health and safety.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent.

Requires two years of inventory/purchasing supplies or closely related experience.

Special Certifications and Licenses:

Valid Driver's License for the state of residence.

Americans with Disabilities Act Compliance

The City of College Park, MD, is an Equal Opportunity Emp

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