Executive Assistant

CITY OF

COLLEGE PARK

Class Description

Job Title: Executive Assistant - Administration Reports To City Manager

FLSA Status: Non-Exempt

General Description

The purpose of this position is to perform highly complex administrative and office support functions to the City Manager. Serves as liaison between the City Manager's Office and the public, City staff, appointed boards and committees, community organizations, and other governmental agencies seeking interaction with the City Manager and Assistant City Manager; oversees the general office support functions of the City Manager's Office; and performs related duties as assigned.

This key position performs assigned tasks in a highly sensitive and rapidly changing environment involving the City's elected officials. The individual will perform difficult, diverse, and confidential administrative duties in support of members of the City Council and the City Manager in their interactions with City department heads, top officials of other governmental agencies, appointed boards and committees, community organizations, interest groups, and constituents.

This position requires an individual who can demonstrate the ability to communicate professionally in person, by phone, and in written communication in English.

General Description

The purpose of this class within the organization is to establish and maintain clerical procedures, priorities, and processes that govern administration's daily activities while supporting department managers.

Duties and Responsibilities

The functions listed below represent the majority of the time spent working in this class. Management may assign additional roles related to the type of work of the class as necessary.

Essential Functions:

Serves as liaison between City Council members, City Manager, City management

staff, City staff, the public, and outside groups and agencies. Reviews and determines the priority, and routes incoming communications, reports, requests, and instructions; refers matters to appropriate staff; acts as a liaison in coordinating issues between the City Manager's Office and other department heads and managers.

Responds to and resolves complex and sensitive complaints and inquiries; provides general and specialized information and assistance within the area of assignment that may require the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and procedures as appropriate.

Explains programs, policies, and activities related to the specific program area of assignment; prepares responses, writes reports, makes recommendations and reviews with City Manager as appropriate; refers matters to appropriate City staff. Takes or recommends action to resolve the request or complaint; ensures that all complaints and inquiries are handled within one business day.

Provides administrative and analytical support to the City Manager, Assistant City Manager, and other employees within the department. Prepares memoranda, correspondence, and other documents and reports, often highly sensitive and confidential; ensures materials and reports for signature are accurate and complete; proofreads materials for accuracy, completeness, and compliance with City standards, policies, and procedures.

Conducts assigned research and analysis; develops recommendations on City Manager's Office and City-wide work methods, operating policy, procedures, and other administrative issues; prepares staff reports, answers questions, or arranges for compilation of data to assist in the decision-making process.

Represents and supports the City Manager with City Council, employee and citizen group discussions, and meetings. Monitors and keeps the City Manager informed about projects and issues of importance to the Council. Provides the City Manager with accurate and timely information to support decision-making and policy direction.

Represents the City Manager at meetings as assigned; makes presentations to explain program or project status.

Assists in developing and compiling information for the City's annual budget.

Additional Duties:

May serves on special City committees and task forces

Creates and edits PDFs in Adobe Professional; creates templates using Word and Excel; prepares and maintains Excel spreadsheets.

Provides customer service by answering telephones and providing information regarding the department's activities and programs

Reserves meeting spaces; develops and maintains office management procedures for office workflow and databases.

Maintains database for historical and current program expenditures; produces data reports upon supervisor request.

Maintains office program calendar and City calendars of meeting room reservations; designs and distributes flyers.

Maintains paper and electronic filing.

Maintains a calendar for meetings, deadlines, and events.

Coordinates travel, makes reservations, and registers to conventions, seminars, and conferences.

Performs related work as assigned.

Responsibilities, Requirements, and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Collects, classify, or formats data or information by a prescribed schema or plan to facilitate identifying and extracting useful information.

People Responsibility:

People include co-workers, workers in other areas or agencies, and the general public.

Provides information, guidance, or assistance to various individuals and groups of diverse cultures.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing

loss within the organization.

Requires responsibility and opportunity for achieving moderate economies or preventing moderate losses by handling or accounting of materials, and supplies

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication, and division and/or calculates ratios, rates, and percentages.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Outstanding verbal and written communications skills with fluency in English. Reads procedures manuals and charts to solve practical problems, such as routine office equipment operating instructions; composes some reports, forms, and business letters, with the proper format; speaks compound sentences using regular grammar and word form.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for guiding others, requiring some decisions that may affect the individual, co-workers, and the general public; works in a moderately fluid environment with guidelines and rules but frequent variations from the routine.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity required by the job and the presence of any unusual pressures present in the job.

Performs skilled work involving rules/systems with almost constant problem solving; requires usual attention with short periods of concentration for accurate results and occasional exposure to unusual pressure. Must have the ability to adapt and learn quickly. Must have the ability to maintain confidential information

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss

of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderately serious - affects the work unit and may affect others.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves some walking or standing and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Operates a variety of office equipment.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items. Uses small office equipment, including copy machines or multi-line telephone systems.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires responsibility for the safety and health of others and the occasional enforcement of the laws and standards of public health and safety.

Minimum Education and Experience Requirements:

Requires any combination of education and experience equivalent to an associate degree in Public or Business Administration, Government, or a related field

Requires five years of clerical or administrative, or closely related experience.

Professional-level skills in computer use, including but not limited to Microsoft Office, email, web-based applications, and keyboard skills.

Special Certifications and Licenses:

Public Notary

Valid Driver's License.

Americans with Disabilities Act Compliance

The City of College Park, MD, is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

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Position and Classification

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1. Animal Control Officer

Performs medium work that involves walking, standing, stooping, stretching, or lifting all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or exceptional skill, adeptness, and speed in the use of fingers,hands, or limbs in tasks involving very close tolerances or limits of accuracy.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Establishes methods and procedures for acquiring and handling of equipmentorwork aids involving extensive latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to animals/wildlife.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Requires considerable responsibility for the safety and health of others and/or continuous enforcement of the laws and standards of public health and safety.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent.

Requires six months of animal handling and management or closely related experience.

Special Certifications and Licenses:

Valid Maryland Driver's License

Maryland DNR Wildlife Damage Control Operator Permit

2. Arborist

Class Description

Job Title: City Arborist

Reports To: Assistant Director of Public Works - Administration FLSA Status: Exempt

General Description

The purpose of this class within the organization is to plan, implement, coordinate and review tree-related activities in the City of College Park. Prepare and administer professional service contracts for tree maintenance work of trees located on city property and rights of way. Supervise staff planting and maintaining city trees and make recommendations on types of trees to plant on city property and public rights of way. Assist with planting and landscape plan review and diagnose tree conditions that may require treatment. Works under the direction of the Assistant Public Works Director of Administration.

This position is considered essential during times of emergency, and incumbents must be willing and able to work long shifts in adverse conditions. May be required to report for duty on short notice or remain on duty longer than the normal shift.

Duties and Responsibilities

The functions listed below represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Makes recommendations regarding the location, size, and type of trees to be planted based on the site conditions.
Inspects city trees and identifies trees that need pruning or removal by conducting tree risk assessments to ensure public safety
Inspects and diagnoses trees for disease, damage, safety hazards, and aesthetic effect and recommends treatments, depending on the severity of the damage or disease present.
Maintains and updates a computerized tree management inventory with inspection and maintenance activities records.
Advises residents on tree maintenance and selection of trees.
Responds to citizens' inquiries about trees located on private property in a timely fashion. Explains any corrective action as needed.
Meets with citizen groups to inform them about city tree maintenance programs and assists with the preparation of arboriculture educational material for the public.
Informs the Assistant Director of planned maintenance of city trees.

Additional Duties:

Prepares annual application for a permit to the Maryland Department of Natural Resources to remove, prune, plant, or maintain trees in the public right of way.
Assist in preparing and administering professional service contracts for specialized tree work and maintenance with the City.
Prepares various reports, proposals, grants, budget documents, and public relations materials.
Refers non-compliant property owners to Code Enforcement Department for enforcement of City code.
Provides technical and safety training to staff.
Performs related work and other duties work as assigned.

Responsibilities, Requirements, and Impacts Data Responsibility:

Collects, classify, or formats data or information according to a prescribed schema or plan to facilitate identifying and extracting useful information. The person has knowledge of mapping and urban forest inventory management software.

People Responsibility:

People include co-workers, workers in other areas or agencies, and the general public.

Serves others such as residents, citizens, and other agencies provides guidance, attends to their requests, and exchanges information with them.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires some responsibility for achieving minor economies and/or preventing minor losses by handling equipment, materials, supplies, or small amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division, and/or calculates ratios, rates, and percentages.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads technical instructions and reviews new and existing site, utility, and roadway plans and permits to understand impacts on City trees. Reads procedure manuals and charts to solve practical problems, such as equipment operating instructions; composes periodic and specialized reports, forms, and business letters, with the proper format; speaks compound sentences using regular grammar and word form.
Must be able to read, interpret, and communicate forestry-related codes, ordinances, and other related documents; read journals, manuals, and professional publications; speak informally to groups of co-workers, staff in other agencies, and the public, using proper language, punctuation, grammar, and style. Must be able to understand and follow written and oral directions.

Judgment Requirements:

Responsible for guiding others, affecting the individual, co-workers, and the general public; must be able to exercise judgment, decisiveness, and creativity in situations where work involves evaluating information.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity required by the job and the presence of any unusual pressures present in the job.

Performs professional-level work involving set procedures and rules; applies various methods to solve technical or administrative problems; requires continuous and close attention to detail for accurate results or occasional exposure to unusual pressure.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors may be severe and may affect the reputation of the City and the health, safety, and welfare of the co-workers and the public.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs moderate to heavy work that involves walking, standing, stooping, lifting, digging, pushing, and rising objects. May exert over 50 pounds of force regularly.
Routine and frequent exposure to normal weather conditions, including heat, cold, wet, or humid environments.
Occasional brief exposure to unpleasant or unsafe environments, including dirt, dust, pollen, odors, fumes, and loud noises.
Some exposure to hazardous materials, machinery vibrations, traffic hazards, wildlife/ animal attacks, and electric shock.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses some motorized or power equipment. Uses of computers or tablets.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

May involve routine or frequent exposure to abnormal weather conditions, agricultural chemicals, fuels, mechanical equipment, vehicular traffic, environmental organisms, and electric power lines.

Safety of Others:

Requires some responsibility for the safety and health of others and/or for occasional enforcement of public safety standards.

Minimum Education and Experience Requirements:

Requires a Bachelor of Science degree in Horticulture, Arboriculture, Urban Forestry, or a closely related field, supplemented by at least three years of experience or a combination of education and experience.

Special Certifications and Licenses:

A valid Driver's license in the state of residence is required.
Maryland Commercial pesticide applicator certification in categories for ornamentals (3B) and/or right-of-way (6) or must be able to obtain within the six-month probation period.
Maryland Roadside Tree Expert or must be able to obtain within the six-month probation period.
Certified Arborist from the International Society of Arboriculture.

3. Administrative Specialist for City Clerk's Office

CITY OF

COLLEGE PARK

Class Description

Job Title: Administrative Specialist for City Clerk's Office Reports To City Clerk

FLSA Status: Non-Exempt

General Description

The purpose of this position is to perform administrative and office support functions for the City of College Park. This role is responsible for providing clerical and administrative support to the office of the City Clerk and for scheduling, permitting, and preparation for meetings held at City Buildings and meeting spaces.

This position requires an individual who can demonstrate the ability to communicate in a helpful and professional manner in person, by phone, and in written communication in English and Spanish.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Responsible for all aspects related to the scheduling, permitting, access, and use of City conference rooms and meeting spaces, including close coordination with external parties and attention to detail required for each event. Ensure conference rooms and meeting spaces are prepared and that all logistical needs are met.

Office logistics:

Greets visitors and determines each visitor's purpose, and directs or escorts to the appropriate location. Maintains the inventory of office supplies; orders new supplies as needed. Maintains the central mailroom and copy room. Monitors and maintains coffee stations and breakroom; orders supplies as needed. Maintain a high professional standard in all office common areas (including but not limited to the reception area, conference rooms, central mailroom, copy room, and breakroom.

Liaison with the property manager and subcontractors to ensure timely completion of building space issues. Submit and log any maintenance, cleaning, and office services requests and ensure all office needs are met.

Administrative duties:

Include answering and directing phone calls, preparing documents, conducting research, planning meetings, and providing support to the City Clerk's team.

Communicate effectively and professionally to ensure the best possible service is provided to our visitors, residents, and staff.

Ensure security, integrity, and confidentiality of all related material and tasks. Provides administrative support to Mayor and Council at the direction of the City Clerk. Serve as a backup receptionist at the front lobby desk when needed.

Performs various tasks under the direction of the City Clerk. May provide administrative support for City elections.

Posts meeting information to ensure compliance with the Open Meeting Act;

Additional Duties:

Maintains paper and electronic filing.

Retrieves information as requested from records, emails, minutes, and other related documents; prepares written data summaries when needed.

May prepare some reports. Performs related work as assigned.

Responsibilities, Requirements, and Impacts

Data Responsibility:

Collects, classify, or formats data or information by a prescribed schema or plan to facilitate identifying and extracting useful information.

People Responsibility:

People include co-workers, workers in other areas or agencies, and the general public.

Provides information, guidance, or assistance to various individuals and groups of diverse cultures.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving moderate economies or preventing moderate losses by handling or accounting of materials, and supplies

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication, and division and/or calculates ratios, rates, and percentages.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Outstanding verbal and written communications skills with fluency in both English and Spanish. Reads procedures manuals and charts to solve practical problems, such as routine office equipment operating instructions; composes some reports, forms, and business letters, with the proper format; speaks compound sentences using regular grammar and word form.

Judgment Requirements:

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity, required by the job and the presence of any unusual pressures present in the job.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderately serious - affects the work unit and may affect others.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires responsibility for the safety and health of others and the occasional enforcement of the laws and standards of public health and safety.

Minimum Education and Experience Requirements:

Requires an associate degree or specialized courses/training equivalent to one year of college in business, clerical studies, or a related field.

Requires one year of clerical or administrative or closely related experience.

Professional-level skills in computer use, including but not limited to Microsoft Office, email, web-based applications, and keyboard skills.

Must be fluent in written and spoken English and Spanish.

Americans with Disabilities Act Compliance

4. Administrative Specialist DPS

CITY OF

COLLEGE PARK

Class Description

Class Title: Administrative Specialist DPS

FLSA Status: Non-Exempt

Reports to: Senior Administrative Specialist

General Description

The purpose of this class within the organization is to perform clerical and administrative tasks and procedures which support the priorities and processes of the Department of Public Services.

This class works under close supervision according to set procedures.

Duties and Responsibilities

The functions listed below represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the position as necessary.

Essential Functions:

Greets visitors and directly assists walk-in customers with code enforcement questions, construction/building permit applications.

Processes payments for municipal infractions or renewal applications.

Advises supervisor when circumstances are not resolved and requires supervisor response.

Processes and issues Residential Occupancy Permits, generates monthly Occupancy Permit renewal reports and invoicing batch for mailing with required application forms and lead registry checklists.

Provides administrative support to supervisors and other employees within the department.

Tracks payments and communicates with the district court on payments received before and after a court date.

Creates and edits PDFs in Adobe Professional; creates templates using Word and Excel; prepares and maintains Excel spreadsheets.

Processes Non-Residential Occupancy permit renewal invoices and new business invoices.

Ensures all calls and electronic requests are replied to within one business day. Maintains paper and electronic filing.

Additional Duties:

Prepares unpaid citations for adjudication. May process contract police payroll.

Updates database using new information provided in renewal application forms discovered on Maryland Department of Assessments and Taxation website and other sources.

Reserves meeting spaces; creates annual reports; develops and maintains office management procedures for office workflow and senior database.

Reviews and prepares invoices for payment; identifies and initiates contact with vendors regarding discrepancies; maintains a database for historical and current program expenditures; produces reports upon supervisor request.

Notifies appropriate officers of properties that are due for annual inspection, prepares inspection notices for mailing and inspection reports for CEO field use.

Maintains office program calendar; designs and distributes flyers. Performs related work as assigned.

Responsibilities, Requirements and Impacts

Data Responsibility:

Collects, classify, or formats data or information according to a prescribed schema or plan to facilitate identifying and extracting useful information.

People Responsibility:

People include co-workers, workers in other areas or agencies, and the general public.

Provides information, guidance, or assistance to people directly facilitating task accomplishment.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Has some responsibility for achieving minor economies and/or preventing minor losses by handling or accounting for materials, supplies, or small amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division, and/or calculates ratios, rates, and precents.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads procedures manuals and charts to solve practical problems, such as routine office equipment operating instructions; composes standard reports and specialized reports, forms, and business letters, with the proper format; speaks compound sentences using common grammar and word form.

Judgment Requirements:

Responsible for guiding others, requiring a few decisions, affecting the individual and a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions and with some variations from the routine.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity required by the job and the presence of any unusual pressures present in the job.

Performs semi-skilled work involving set procedures and rules and with frequent problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderately serious - affects the work unit and may affect other units or citizens.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Requires some responsibility for the safety and health of others and/or for occasional enforcement of public safety or health standards.

Minimum Education and Experience Requirements:

Requires one year of clerical or closely related experience and proficiency with Microsoft Office software.

Must be able to learn proprietary software on the job.

Special Certifications and Licenses:

FEMA certificates for City Emergency Operations Plan are required within the first year of employment.

Americans with Disabilities Act Compliance

5. Assistant Director of Administration, Public Works

CITY OF

COLLEGE PARK

Class Description

Job Title: Assistant Director of Administration, Public Works Reports To: Director of Public Works

FLSA Status: Exempt

General Description

The person in this position performs a variety of responsible professional and technical duties in support of the effectiveness and efficiency of the Department of Public Works. General duties include the management of the landscape division as well as oversight of the biweekly payroll and accounts receivables and payables for the department.

This position is considered essential in an emergency situation and must be present during emergencies and severe weather events. Must be able to work independently and make critical decisions.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Develops and plans for City-wide landscape and park enhancements and City tree and garden maintenance activities.

Selects types of annual plants for aesthetic appeal for the various landscape plan ting beds throughoutthe City; designs new plantings and reviews landscape plans associated with redevelopment projects; makes recommendations for alternative selections.

Determines when mature right-of-way trees should be removed to reduce the potential of tree failures.

Prepares division budget and assists with overall departmental budget. Coaches and directs staff as needed.

Approves departmental invoices and non-exempt employee payroll.

Oversees compost yard operations.

Additional Duties:

Completes, reviews, and edits staff evaluations. Interviews and selects applicants to fill open positions.

Compiles payroll data, equipment and material usage to complete FEMA disaster reimbursement requests after severe weather-related events.

Evaluates City trees for maintenance work to eliminate hazards to the public and reduce city liability.

Provides customer service to City residents and responds to resident requests in a timely manner.

Performs related work as assigned.

Responsibilities, Reguirements and Impacts

Data Responsibility:

Gathers, organizes, analyzes, examines or evaluates data or information and may prescribe action based on these data or information.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Supervises or leads others by determining work procedures, assigning duties, maintaining harmonious relations, and promoting efficiency.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving major economies and/or preventing major losses through the management of a moderate sized department, authorizing expenditures of large amounts of money or supervising the purchasing of high value materials, supplies and equipment.

Page 2 of 5 Revised January 2020

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calcuIates ratios, rates and percent.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Ability to speak and write clearly and concisely to a range of different audiences and for different purposes.

Ability to read, understand and prepare work orders, street maps, productivity records, and GIS printouts.

Ability to supervise and coach staff for optimal productivity and engagement.

Ability to deal effectively with all levels of City government, residents, staff, officials from State and local government, and community agencies.

Ability to research and prepare a wide variety of reports, communications, special projects, correspondence, and other documents.

Ability to read, understand and follow oral and written instructions.

Judgment Requirements:

Decision-making is a significant part of the job, affecting the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Page 3 of 5 Revised January 2020

Performs supervisory work involving policy and guidelines,solving both people andwork related problems; requires continuous, close attention for accurate results and frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors may be serious- may affect residents and workforce.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Requires responsibilityforthe safety and health of others and for occasional enforcement of the laws and standards of public health and safety.

Minimum Education and Experience Requirements:

A Bachelor's Degree in horticulture or closely related field is preferred.

Page 4 of 5 Revised January 2020

Requires six years in overseeing commercial landscape maintenance tasks with some management and budget experience or closely related experience.

Special Certifications and Licenses:

Maryland Pesticide Applicator License in Turf, Ornamentals and Right-of-way Maryland Fertilizer Applicator License

Maryland Roadside Tree Care Expert Maryland Compost Facility Operator Tier I Valid driver's license in state of residence

Americans with Disabilities Act Compliance

The City of College Park, MD is an Equal Opportunity Employer. The Americans with Disabilities Act (ADA) requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Page 5 of 5 Revised January 2020

6. Assistant Director of Finance FLSA STATUS

CITY OF

COLLEGE PARK

Position Title: Assistant Director of Finance FLSA Status: Exempt

Reports to: Director of Finance

GENERAL DESCRIPTION:The person in this position manages the daily operations of the Finance Department and performs a variety of accounting duties for the City. Work involves the direct supervision of the Payroll Specialist, Accounts Payable Specialist, and Finance Office Manager; the preparation, review, and analysis of financial reports regarding program activities; reconciliation of financial funds and programs; budget preparation; audit preparation; the purchase and review of property and casualty insurances; and some risk management activities. The incumbent may also perform a variety ofresponsible professional and technical duties in support of the City Manager, Director of Finance, and the City Council. Will serve as the Acting Director of Finance when needed. Must be solution oriented and able to exercise considerable independence. Must be well versed in accounting methodology and federal, state, and local regulations pertaining to taxes, accounting, and finance.

Reports to the Director of Finance who assigns and reviews work for compliance with goals and objectives and quality of results.

ESSENTIAL JOB FUNCTIONS:

The following duties are typical for this classification. Not all the listed duties mav be required, and other duties maybe required or assigned.

Supervises the work of the Accounts Payable Specialist, Payroll Specialist, and Finance Office Manager. Assigns and reviews work, trains new staff, provides guidance and problem resolution as needed, conducts timely performance reviews.

Performs financial reconciliation for the general ledger; ensures all monies and transactions are properly accounted for; prepares work papers and reports for findings, results and status on weekly, monthly, annual and as needed basis.

Coordinates the annual audit of the City's financial programs, prepares the comprehensive annual financial report.

Participates in the development of the City budget, including providing guidance and information to departments.

Prepares financial statements, reports, memoranda, budget recommendations and other

financial and management documents. Participates in special projects as assigned.

Maintains the City's fixed asset and property records systems.

Makes investment purchases and monitors City funds; provides information as needed. Administers property, casualty, and liability insurance coverages.

Administers the contract for cell phones for the City. Reviews and approves the bi-weekly payroll.

Prepares the uniform financial report for submission to the State of Maryland.

ADDITIONAL JOB FUNCTIONS

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

Technical Knowledge and Experience:

Thorough knowledge of the principle and practices of sound financial management and accounting.

Thorough knowledge of the City's and other municipal finance programs. Thorough knowledge of principles ofmanaging people and subordinate staff. Operating knowledge of Windows, Outlook, and current Microsoft Office programs.

Physical Requirements:

Ability to operate a variety of office equipment including computers, cameras, facsimile, copying and scanning machines.

Ability to maintain regular attendance at work and required events.

Ability to work at a desk and use a keyboard for large portions of the work day.

Language Ability & Interpersonal Communications:

Ability to read and apply financial information, policies, and regulations.

Ability to speak and write clearly and concisely to a range of different audiences and for different purposes.

Ability to deal effectively with all levels of City government, residents, staff,

officials from State and local government, and community agencies.

Ability to research and prepare a wide variety ofreports, communications, special projects, correspondence, and other documents.

Ability to manage people and provide customer service to the standards expected

by City leadership.

Ability to read, understand and follow oral and written instructions.

Environmental Adaptability

Most work is performed indoors in an office environment.

ACCEPTABLE TRAINING AND EXPERIENCE

Bachelor's degree in accounting or a related field; a minimum of six years' professional experience in accounting, including 2 years of supervisory experience and full responsibility for financia ledger activities; or an equivalent combination of training and experience which provides the required knowledge, skills and abilities. Masters degree or certification as a Public Accountant (CPA) preferred.

Effective September 1, 2020 Page 2 of3

College Park is an Equal Opportunity Employer. In compliance with the American with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Approved: Date: _ City Manager

Effective September I, 2020 Page 3 of3

7. Assistant Director Public Works, Operations and Facilities

CITY OF

COLLEGE PARK

Class Description

Job Title: Assistant Director Public Works, Operations and Facilities

Reports To: Director of Public Works FLSA Status: Exempt

GENERAL DESCRIPTION:

Persons in this position perform a variety of responsible professional and technical duties in support of the effectiveness and efficiency of the Department of Public Works. General duties include: Planning and coordinating the activities of staff assigned to the Solid Waste, Streets, and Facilities Maintenance crews, including snow and leaf removal; maintaining the City's buildings, miscellaneous structures, and parking lots; preparing bids, reviewing contracts, and managing any building projects and renovations for any City-owned buildings; supervising crew chiefs; and participating on various City committees as requested.

This position is considered essential in an emergency situation and must be present during emergencies and severe weather events. Must be able to work independently and make critical decisions.

ESSENTIAL JOB FUNCTIONS:

The following duties are typical for this classification. Not all the listed duties may be required and other duties may be required or assigned.

Manages the daily operations of Public Works solid waste, streets, and maintenance crews, working closely with the crew chiefs to ensure the safety and efficiency of the staff. This includes preparing personnel work schedules for the daily schedule, snow removal work schedules, and other non-routine work schedules, when necessary.

Prepares operational plans for leaf and snow removal.

Continually assesses work plans, routes, and equipmentto maintain efficient work processes.

CITY OF

? COLLEGE PARK

Performs management duties, including training, assigning and reviewing work, conducting performance evaluations, enforcing work rules, personnel regulations, and the union agreement.

Writes plan specifications and requests for proposals/bids for any work to be done by outside contractors on City facilities. Reviews proposals and selects winning bidder in cooperation with Director. Oversees related contract work.

Prepares cost estimates and participates in the annual budget process. Develops and maintains an Asset Management Plan.

Works as part of the leadership team for the department, may fill in for the Director or the Assistant Director PW Administration as needed.

Serves as a member of the Emergency Operations Team or the Continuity of Operations Team.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

Technical Knowledge:

Considerable knowledge of principles, methods, tools, materials, and practices used in building construction, trash and recycling operations, street maintenance and repair, and building maintenance services.

Knowledge of pertinent laws, codes, and regulations pertaining to building construction and City services.

Some knowledge of engineering and architectural principles of building systems. General knowledge of the principles of supervision and personnel management. General knowledge of the rules and regulations governing job and job site safety.

Ability to operate a variety of office equipment including computers, facsimile, copying and scanning machines. Knowledge of variety of Microsoft Office products and Outlook email.

Physical Requirements:

Ability to drive large trucks and snow plows.

Page 2 of3 Revised January 2020

Ability to hear equipment and vehicle audio safety signals in traffic and job site situations.

Ability to maintain regular attendance at work and required events. Ability to lift up to 30 lbs, bend, stoop, and stand for long periods of time.

Language Ability & Interpersonal Communications:

Ability to speak and write clearly and concisely to a range of different audiences and for different purposes.

Ability to read, understand and prepare work orders, street maps, productivity records, blueprints, and GIS printouts.

Ability to deal effectively with all levels of City government, residents, staff, officials from State and local government, and community agencies.

Ability to research and prepare a wide variety of reports, communications, special projects, correspondence, and other documents.

Ability to read, understand and follow oral and written instructions.

Environmental Adaptability

Work is performed indoors in an office environment and outdoors, often in adverse weather conditions.

ACCEPTABLE TRAINING AND EXPERIENCE

Bachelor's degree in mechanical or civil engineering or other related field; a minimum of five years professional experience in building trades; a minimum of three years supervisory or management experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Must have a valid driver's license, preferably a CDL B.

Page 3 of 3 Revised January 2020

8. City Clerk

CITY OF

COLLEGE PARK

Job Description

Job Title: City Clerk Report to: City Manager Exempt

General Description

The purpose of this job within the organization isto execute the duties of the City Clerk and manage the City Clerk's office by serving as a liaison between City elected officials, City staff, and the public.

This job works independently, under limited supervision, reporting major activities through periodic meetings.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Prepares briefing material and agenda packet for council meetings; coordinates meeting logistics; prepares and processes documents for signature; attends meetings; schedules and advertises Public Hearings; prepares official record of meeting.

Maintains record of Council actions as the Custodian of Records; creates and maintains City archive; processes City legislation; maintains City Charter and Code; provides official notices and certified copies; controls City Seal; creates and implements records retention schedule.

Provides public notice of Council meetings, agenda items and public hearings;posts agenda material to website; streams Council meetings and publishes video; responds to requests for information.

Manages City Clerk Department workload; supervises subordinate employees.

Contributes to general City operations as a member of the City Manager's Senior Staff Team.

Page 1 ofS December 2018

Manages department communications; writes, edits, and proofreads material published or distributed by the City Clerk's office including memoranda,notices, website pages, cable channel, newsletters, and correspondence.

Ensures City compliance with Maryland Open Meetings Act and Public Information Act.

Additional Duties:

Supervises City elections; works with Election Board and Election Clerk; prepares election material, procedures, and instructions; reviews ballots; supervises absentee voting; acts as liaison with candidates, residents, and press.

Prepares annual budget for City Clerk, Mayor and Council, Advisory Boards, Ethics Commission, and Elections; monitors expenditures; controls department credit card; approves and codes invoices.

Coordinates rental of City facilities; develops procedures, policies and forms and provides logistical support for the rental of City facilities by outside parties.

Schedules, advertises, plans and executes special events for Mayor and Council: VIP dinners, receptions; marches and rallies, press conferences, and election coverage.

Performs related work as assigned.

Responsibilities, Requirements and Impacts

Data Responsibility:

Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public Supervises or leads others by determining work procedures, assigning duties, maintaining harmonious relations, evaluating performance, and promoting efficiency.

Page 2 of 5 December 2018

Asset Responsibility:

Assets responsibility refers to the responsibilityfor achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management of a small division; handles supplies of high value or moderate amounts of money consistent with the operation of a small division.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percents.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads professional literature and technical manuals; speaks to groups of employees, other public and private groups; writes manuals and complex reports.

Judgment Requirements:

Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

Complexity of Work:

Page 3 of 5 December 2018

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs supervisory work involving policy and guidelines, solving both people and work related problems; requires continuous, close attention for accurate results and frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is serious - affects most units in organization, and may affect citizens.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Supervises the handling/use of work aids involving extensive latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

Page 4 of 5 December 2018

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Minimum Education and Experience Requirements:

Requires a bachelor's degree in business, liberal arts, or closely related field or experience equivalent to a degree.

Requires two years in election procedures and laws, personnel and department management, or closely related experience.

Special Certifications and Licenses:

Certified Municipal Clerk (CMC) certification from the International Institute of Municipal Clerks within three years of accepting the position.

Americans with Disabilities Act Compliance

The City of College Park, MD is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Page 5 of 5 December 2018

9. City Engineering Tech/GIS Analyst

ITY OF

COLLEGE PARK

Class Description

Job Title: City Engineering Tech/GIS Analyst Reports To: City Engineer

FLSA Status: Non-Exempt

General Description

The purpose of this position within the organization is to provide responsibility for GIS technology, applications, and solutions. Other job functions will include assisting the City Engineer with capital improvement projects reviewing new and future project plans, and monitoring all public utility work within the City's corporate boundaries. The incumbent will perform various tasks in both the field and office environment.

Duties and Responsibilities

The functions listed below represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Assists with engineering traffic analysis by collecting traffic data; Prepares maps with acquired and developed GIS data;

Collects street data for the preparation of the annual Pavement Management Plan;

Records and plots resident complaints regarding repairs to street infrastructure (sidewalks, curbs, driveway aprons, and pavement repairs) on a map to assist in the planning of future projects;

Maintains the GIS database; performs GIS analysis as needed to support City projects;

Serves as the administrator for the City's online web map portal and develops additional map products as needed.

Evaluate optimal and efficient solutions to geospatial issues as they arise. Assists with the evaluation of appropriate software applications;

Prepares detailed work orders for the Public Works Department personnel;

Investigates, follows up, and reports to City Engineer on residential complaints, typically through interaction with residents;

Prepares thorough and accurate technical reports, correspondence, documentation, calculations, and sketches as needed.

Assists the City Engineer in various grants, projects, and variance matters.

Additional Duties:

Performs advanced work in Microsoft Excel, Word, Powerpoint, and Outlook; Assists with oversight and control of the City's street inventory.

Analyzes problems and develops solutions. Performs related work as assigned.

Responsibilities, Requirements, and Impacts

Data Responsibility:

Gathers, organizes, analyzes, examines, or evaluates data or information and may prescribe action based on these data or information.

People Responsibility:

People include co-workers, workers in other areas or agencies, and the general public.

Persuades or influences others in favor of a service, point of view, or course of action; may enforce laws, rules, regulations, or ordinances.

Asset Responsibility:

Assets responsibility refers to achieving economies or preventing loss within the organization.

Responsibility and opportunity for achieving moderate economies and/or preventing moderate losses.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calculates ratios, rates, and percents. Also uses basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas, and volumes and/or compute discounts and interest rates.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads journals, manuals, and professional publications; speaks informally to groups of co-workers, the general public, people in other organizations; and presents training, compose original reports, training, and other written materials, using proper language, punctuation, grammar, and style,

Judgment Requirements:

Responsible for guiding others, requiring some decisions which may affect the individual, co-workers, and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but many variations from the routine.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity required by the job and the presence of any unusual pressures present in the job.

Performs work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is very serious - it affects the entire organization and the general public.

Physical Demands:

Physical demands refer to physical exertion and coordination of limb and body movement requirements.

Works partially in the field and partly in an office. Performs light to medium work that involves walking or standing most of the time and may involve regularly exerting between 20 and 50 pounds of force, or considerable skill, adeptness, and speed in the use of the finger, hands or limbs in tasks involving close tolerances or limits of accuracy.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

The position requires some responsibility for the safety and health of others and/or for occasional enforcement of public safety or health standards.

Minimum Education and Experience Requirements:

Requires a Bachelor's Degree in civil engineering, GIS, or closely related field. This is an entry-level position; some experience is preferred

Special Certifications and Licenses:

None

Americans with Disabilities Act Compliance

The City of College Park, MD, is an Equal Opportunity Employer. ADA requires the

10. Code Enforcement Field Supervisor

CITY OF

COLLEGE PARK

Class Description

Job Title: Code Enforcement Field Supervisor Reports To: Director of Public Services FLSA Status: Non-Exempt

General Description

The purpose of this position within the organization is to supervise Code Enforcement Officers; to enforce the City of College Park Code, including property maintenance, environmental noise, nuisance abatement, and fire safety; and enforce County zoning regulations within the City.

The Field Supervisor will be responsible for supervisory duties such as training and supervising new officers, coaching and evaluating the code enforcement officers, modeling high-quality customer service skills, and enforcing the City Code. This position requires an excellent ability to communicate effectively with elected officials, individuals from diverse cultures, and in difficult situations.

This class works under general supervision according to established procedures and may determine how or when to complete tasks. There is an emphasis on customer service and achieving voluntary code compliance.

Duties and Responsibilities

The functions listed below represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Supervises, trains, coaches, and mentors all code enforcement officers.

Performs performance evaluations, schedules staff, and consults with Director on disciplinary issues.

Assists with case development, and ensures quality control through field observation and data review.

Assists the Director with developing a culture of proactive customer-focused code enforcement, empathy, efficiency, and effectiveness.

Acts as a resource person for the Director and subordinates on technical code enforcement and problem-solving issues.

Promotes and encourages a high quality of life, health and safety standards, and the welfare of City neighborhoods for City residents by enforcing building, property, and environmental codes (such as noise) in an informative manner that encourages compliance.

Ensures the enforcement of all City ordinances; recommends to the Director any improvements, modifications, and changes to existing City codes for efficiency and practicality.

Responds to, investigates, and resolves complaints and concerns from residents and others.

Supervises the scheduling and performance of inspections of rental properties, multi family buildings, commercial buildings, hotels/motels, etc. Also performs this type of inspection.

Prepares inspection reports that identify findings, violations, necessary corrective actions, and possible fines.

Reviews code officers' inspection reports for quality and productivity purposes.

Prepares and issues notices of violations and municipal infraction citations for observed code violations.

Patrols the City to verify compliance with Code Enforcement Officers' notices of violations; investigates code violations; works with residents to come into compliance with City and County Codes.

Prepares for and testifies in district and circuit court hearings and trials; attends court for unresolved municipal infractions.

Answers the after-hours hotline and dispatch the police department to the location of the complaint of violation.

Responds to noise complaints; may take noise meter readings as needed. Represents the City at City-sponsored and other special events.

Prepares correspondence and responds to public and City employee inquiries. Reviews building permit applications.

Research various codes and ordinances to ensure compliance.

Enters violation, inspection, and relevant data in the designated computer software system for tracking and producing accurate reports and notices.

Responds to complaints in writing within 24 hours.

Additional Duties:

Performs windshield (visual) exterior inspections of houses and buildings throughout the city.

Files photographs and other supporting documentation for code enforcement cases in the software system.

Assists other Departments in various tasks related to City business. Performs related work as assigned.

Responsibilities, Requirements and Impacts

Data Responsibility:

Gathers, organizes, analyzes, examines, or evaluates data or information and prescribes action based on these data or information. Reports and collects information relevant to CEOs' productivity and responsiveness.

People Responsibility:

People include co-workers, workers in other areas or agencies, and the general public.

Supervises and leads others by determining work procedures, assigning duties, maintaining harmonious relations, and promoting efficiency. Provides information, guidance, or assistance to facilitate task accomplishment. Must be able to motivate staff to perform efficiently and with integrity.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires some responsibility for achieving moderate economies and/or preventing moderate losses through the handling of or accounting for materials, supplies and providing oversight of code officers for quality control and productivity

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division, and/or calculates ratios, rates, and percents. Calculates occupancy capacity for fire code compliance.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Must be able to read, interpret, and communicate building codes, manuals, ordinances, and other related documents. Reads journals, manuals, and professional publications. Speaks informally to groups, co-workers, staff in other agencies, and the public, using proper language, punctuation, grammar, and style. Must use customer service and diplomacy skills to obtain compliance from City residents. Must be able to understand and follow written and oral directions.

Judgment Requirements:

Responsible for guiding others and making frequent decisions affecting the individual, co-workers, and others who depend on the service or product; work in a somewhat fluid environment with rules and procedures and many variations from the routine.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity required by the job and the presence of any unusual pressures present in the job.

Performs skilled work involving interpretation of City Code and adherence to rules and laws; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors may be serious and may affect the City's reputation and the health, safety, and welfare of the City and the public.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Must be able to frequently stoop, crawl, climb ladders and stairs, and physically maneuver in small spaces to conduct building inspections. Must be able to drive, walk and/or ride a bicycle up to 4 hours per day.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Drives a city vehicle; rides a bike; measures noise volume using a sound meter; uses electronic tablets, smartphones, and cameras.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to various weather conditions, including heat, cold, wet, or humid conditions-occasional brief exposure to unpleasant or unsafe environments.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires considerable responsibility for the supervision of continuous enforcement of the laws and standards of public health and safety.

Minimum Education and Experience Requirements:

Requires:

An associate degree in code compliance, fire safety, construction technology, building inspection, or equivalent experience.
A minimum of five years of experience in Code Enforcement.
A minimum of two years' supervisory experience, preferably mentoring and developing the skills of code enforcement officers.
A valid driver's license in the state of residence.
Current professional certifications required for Code Enforcement Officer:
- Community Noise Enforcement,
- NFPA Fire Inspector I,
- ICC/AACE Property Maintenance and Housing Inspector, and
- FEMA ICS-100.
Plus:
- ICC/MCE Zoning Inspector,
- NFPA Fire Inspector II and Ill. and
- FEMA ICS/NIMS ICS-200, ICS-700, and ICS-800.
- Must obtain the MCE Code Enforcement Administrator designation within six months of hire. ICC/MCE Residential Building Inspector, preferred.

Americans with Disabilities Act (ADA) Compliance

The City of College Park, MD is an Equal Opportunity Employer. The ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss any ADA-related needs or accommodations with management.

11. Code Enforcement Officer

CITY OF

COLLEGE PARK

Class Description

Job Title: Code Enforcement Officer Reports To: Code Field Supervisor FLSA Status: Non-Exempt

General Description

The purpose of this position within the organization is to enforce the City of College Park Code, which includes chapters on property maintenance, environmental noise, nuisance abatement, fire safety, and County zoning regulations.

This class works under close to general supervision according to set procedures and may determine how or when to complete tasks. There is an emphasis on customer service and achieving voluntary code compliance.

Duties and Responsibilities

The functions listed below represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Promotes the health, safety, and welfare of City residents by enforcing building, property, zoning, and environmental codes (such as noise).

Ensures the enforcement of all City ordinances; recommends to supervisors any improvements, modifications, and changes to existing City codes for efficiency and practicality.

Schedules and performs inspections of rental properties, multi-family buildings, commercial buildings, hotels/motels, etc., as assigned.

Prepares inspection reports that identify findings, violations, necessary corrective actions, and possible fines.

Prepares and issues notices of violations and municipal infraction citations for observed code violations.

Patrols the City by car, bicycle, or foot looking for code violations; investigates possible code violations; works with residents to come into compliance with City and County Codes.

Prepares for and testifies in district and circuit court hearings and trials; attends court for unresolved municipal infractions.

Responds to noise complaints. Takes noise meter readings as needed. Addresses resident complaints, questions, or concerns.

Performs representational duties at City-sponsored and other special events. Prepares correspondence and responds to public and City employee inquiries. Reviews building permit applications.

Researches various codes and ordinances to ensure compliance.

Enters violation data in the designated computer software system for tracking and producing accurate reports and notices. Files photographs and other supporting documentation for code enforcement cases in the software system.

Responds to complaints in writing within 24 hours.

Additional Duties:

Performs windshield (visual) exterior inspections of houses and buildings throughout the City.

Files photographs and other supporting documentation for code enforcement cases in the software system.

Assists other Departments in various tasks related to City business. Performs related work as assigned.

Responsibilities, Requirements, and Impacts

Data Responsibility:

On the job training to learn City, County, and State building, health, and fire safety ordinances; layout and geography of the City;

People Responsibility:

People include co-workers, workers in other areas or agencies, and the general public.

Provides information, guidance, or assistance to people that directly facilitate task accomplishment

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing Joss within the organization.

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies or small amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers, and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division, and/or calculates ratios, rates, and percents. For example, calculating the size of a room or the footprint of a building. Communications Requirements:

Communications involves the ability to read, write, and speak.

Judgment Requirements:

Must be able to make moral and legal decisions pertaining to the work.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration, and creativity required by the job and the presence of any unusual pressures present in the job.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors may be serious and may affect the City's reputation and the health, safety, and welfare of the City and the public.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Drives a city vehicle; rides a bike; measures noise volume using a sound meter; uses electronic tablets, smartphones, and cameras.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to various weather conditions, including heat, cold, wet, or humid conditions-occasional brief exposure to unpleasant or unsafe environments.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires considerable responsibility for the supervision of continuous enforcement of the laws and public health and safety standards.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in fire safety, construction technology, or building inspection.

An associate's degree in a related field is preferred. A valid driver's license is required.

Special Certifications and Licenses:

Community Noise Enforcement Certification - required within the probation period, probation may be extended up to an additional six months to allow completion.

NFPA Fire Inspector I Certification - required within the probation period, probation may be extended up to an additional six months to allow completion.

International Code Council (ICC/AACE)- Property Maintenance and Housing Inspector Certification - required within the probation period, probation may be extended up to an additional six months to allow completion.

FEMA ICS 100 Certification - required within the probation period.

Americans with Disabilities Act (ADA) Compliance

The City of College Park, MD, is an Equal Opportunity Employer. The ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss any ADA-related needs or accommodations with management.

12. Code Enforcement Field Supervisor

Class Description

Job Title: Code Enforcement Field Supervisor Reports To: Director of Public Services FLSA Status: Non-Exempt

General Description

Duties and Responsibilities

The functions listed below represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Supervises, trains, coaches, and mentors all code enforcement officers.

Performs performance evaluations, schedules staff, and consults with Director on disciplinary issues.

Assists with case development and ensures quality control through field observation and data review.

Assists the Director with developing a culture of proactive customer-focused code enforcement, empathy, efficiency, and effectiveness.

Acts as a resource person for the Director and subordinates on technical code enforcement and problem-solving issues.

Ensures the enforcement of all City ordinances; recommends to the Director any improvements, modifications, and changes to existing City codes for efficiency and practicality.

Responds to, investigates, and resolves complaints and concerns from residents and others.

Supervises the scheduling and performance of inspections of rental properties, multi- family buildings, commercial buildings, hotels/motels, etc. Also performs this type of inspection.